TRAVEL AND ARRIVAL
FLYING
You will receive your travel documents by e-mail – please make sure to check comprehensively your flight reservation for check-in instructions and timing.
Our shuttle driver will be waiting for you Rome Fiumicino airport. We will communicate you the exact time that your shuttle will leave based on your flight’s arrival time.
DRIVING
Tenuta Il Cicalino is just outside the town of Massa Marittima (GR), Toscana, Italy.
Google Maps link of exact location of Tenuta Il Cicalino: https://goo.gl/maps/3aaXDc8y9uBEK1547
Please communicate any travel and arrival delays promptly to BCA staff.
IMPORTANT INFORMATION
COMMUNICATION DURING THE EVENT
We will create a Whatsapp group chat for all attending media and BCA staff to use during the event. Please make sure you have Whatsapp installed on your phone, and only use the group chat for important issues.
RIDING GEAR
Please remember to bring all your riding gear, including helmet, shoes and pedals (for both road and gravel). Attending companies will have samples for you to test during the event, but please plan on being self-sufficient. We also recommend a good jacket and warm riding gear as it’s March and the weather can be unpredictable.
PHOTO/VIDEO
We will provide two full-time photographers during the event who will shoot all products and be on the test routes during the riding time. If you have any specific needs please communicate them promptly to one of the photographers or a Bike Connection Agency staff member. Our media crew will be posted on the the short road and gravel loops during the test riding time to capture action images and footage – sharing their exact locations through the WhatsApp group. They are also available to film additional footage (products, introductions, etc.) to provide you with all raw footage needed to then edit your own videos from the event. As with the photographers, please be proactive in communicating any specific necessity to them in due time.
IMPORTANT
PLEASE DO NOT ASSUME THAT JUST BECAUSE YOU RODE PAST THEM THE PHOTO/VIDEO CREW GOT YOUR SHOT. THEY’RE GOOD, BUT THEY MIGHT BE BUSY WITH OTHER JOURNALISTS, OR SIMPLY SETTING UP THEIR GEAR. IF YOU NEED SPECIFIC IMAGES/FOOTAGE MAKE SURE TO STOP, ASK THEM WHAT YOU NEED AND YOU WILL GET A PERFECT RESULT!
You are also welcome to bring your own photo/video equipment to cover your needs.
MEETING SCHEDULE AND LOCATIONS
Prior to the event you’ll receive your full schedule of meetings for the week. We ask you to please respect the schedule in order to keep the event running smoothly for the benefit of everybody involved.
Map of the brands’ locations around the resort: https://maps.app.goo.gl/G2sP2hq3RbaRh34D6
Please allocate the appropriate time to get from one meeting to the other without delaying the schedule.
If you need additional time with a company please make the necessary arrangements during the test riding time or before/after dinner.
TRAIL ROUTING AND NAVIGATION
Komoot is the official routing and navigation partner of Road Bike Connection Spring 2025. All the routes that will be used during the event will be available on the Bike Connection Agency page on Komoot, and we’ll be providing a code to unlock the proper region to use the app (available for iOs, Android, Garmin and Wahoo devices) for off-line, turn-by-turn navigation on the bike.
EVENT SCHEDULE
Monday, March 17th
2pm-onwards: arrivals and check-in
6:30pm: happy hour and event presentation (meeting room, Tenuta Il Cicalino)
7:30pm: dinner (restaurant, Tenuta Il Cicalino)
10:30pm: bar closes!
Tuesday, March 18th
7:00-8:00am: breakfast (restaurant – Tenuta Il Cicalino)
8am-1:00pm: meetings (please check your individual schedule)
1-2pm: lunch (buffet, restaurant – Tenuta Il Cicalino)
1:30-6:00pm: test riding
7pm: happy hour (bar, Tenuta Il Cicalino)
7:30pm: dinner (restaurant, Tenuta Il Cicalino)
10:30pm: bar closes!
Wednesday, March 19th
7:00-8:00am: breakfast (restaurant – Tenuta Il Cicalino)
8am-1:00pm: meetings (please check your individual schedule)
1-2pm: lunch (buffet, restaurant – Tenuta Il Cicalino)
1:30-6:00pm: test riding
7pm: happy hour (bar, Tenuta Il Cicalino)
7:30pm: dinner (restaurant, Tenuta Il Cicalino)
11:15pm: bar closes!
Thursday, March 20th
7:00-8:00am: breakfast (restaurant – Tenuta Il Cicalino)
8am-1:00pm: meetings (please check your individual schedule)
1-2pm: lunch (buffet, restaurant – Tenuta Il Cicalino)
12:30-6:00pm: test riding
7pm: happy hour (bar, Tenuta Il Cicalino)
7:30pm: dinner (restaurant, Tenuta Il Cicalino)
10:30pm: bar closes!
Friday, March 21st
7:00-8:00am: breakfast (restaurant – Tenuta Il Cicalino)
8am-onwards: departures
PARTICIPATING BRANDS
- BMC
- Avona
- Vision
- fizik
- Assos
- Campagnolo
- Pirelli
- CORE
- Selle SMP
- komoot
TEST RIDING AND PHOTO/VIDEO SCHEDULE
Test riding schedule:
Tuesday March 18th, Wednesday March 19th from 1:30pm to 6:00pm, Thursday March 20th from 12:30pm to 6:00pm
Our media crew will be available on the short road and gravel loops from 1:30pm to 6:00pm (from 12:30pm on Thursday March 20th) – their position will be shared through the WhatsApp group.
Photos will be uploaded daily on the BCA Dropbox.
Please work directly with the video guys for delivery of footage – either via USB stick or upload to Dropbox.